Review the working side
Confirm the equipment position, approved power arrangement, operator access and inventory placement. Keep guest paths separate from the crew’s working area. Any venue-specific checks should be completed by the responsible venue and production contacts.
Review the guest side
Compare the sample menu with the actual available products and artwork. Make ordering and collection easy to distinguish. Check that event staff can explain the participation rules, especially if some items are reserved or there is a per-person allocation.
Review the exceptions
Agree on what happens when a size runs out, an order needs correction or the station pauses. Share the final-order time and uncollected-item process. A short team briefing can make those situations easier to handle consistently.
Illustrative planning scenario
Example: the sample menu and stock disagree
The guest display offers an artwork that is not in the prepared production materials. Resolve the mismatch before opening. The sample, order record and available inventory should all describe the same experience, rather than leaving the first guest to uncover the difference.
A working decision sheet
Use the readiness check as a coordination aid. It does not replace venue approval, equipment procedures or the production team’s technical checks. The host-facing review is about consistency: the offer is clear, the guest route is understood and each exception has an owner. Record any open item and who must resolve it before guests participate.
| Decision | Record or review | Planning note / owner |
|---|---|---|
| Production | Equipment and approved operating arrangement | Responsible production / venue contacts |
| Guest offer | Samples, labels and available choices | Host and station lead |
| Fulfillment | Order reference and collection method | Guest-facing staff and crew |
| Exceptions | Stock changes, corrections and final orders | Named on-site decision-maker |
Put it into your brief
- Does the display match what can actually be fulfilled?
- Who can pause ordering if a problem appears?
- Has the host shared the final-order and collection plan?
Use these questions to record the decisions you already know and identify what needs review. Keep the brief with the current product specifications and event documents.